Schedule Review & FTE Compliance Monitor · Academic Year Tool
Import Counselor Schedules
Upload one or more individual schedule .xlsx files (generated from the Norco Counselor Schedule Builder). The dashboard parses each file and populates the Dept Summary and Coverage Map automatically.
Department Summary
All uploaded counselor schedules at a glance. Alerts fire when FTE exceeds 1.67 or overload exceeds 0.67.
| Counselor | Term | Sem Wks | Contract Course | OL Course | Load hrs/wk | GUI hrs/wk | CLSPREP hrs/wk | OFFPREP hrs/wk | OVERLD hrs/wk | OVERLD Sem Hrs | Counseling FTE | Teaching FTE (c) | Contract FTE | Teaching OL FTE | Couns OL FTE | Total FTE | Status | Flags | Actions |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| No schedules imported yet. Upload .xlsx files to populate this table. | |||||||||||||||||||
Weekly Master Coverage Map
Shows counseling coverage (COUN + ORI + OVERLD) across all uploaded schedules. Distinguishes in-person from remote. Red = gap; blue = remote-only coverage.
No schedules loaded. Upload .xlsx files to see coverage.
Scheduling Rules & FTE Rates
Authoritative reference for all FTE calculations. These values are mirrored exactly in the counselor .xlsx template.
| Requirement | Hours/Week |
|---|---|
| Minimum load hours (COUN, ORI, GUI, CLSPREP, COUN-CHR, HONORS, UMOJA, PUENTE, TRANSFER, EXCHNG) | 30.0 |
| OFFPREP (office preparation) | 2.5 |
| Total base schedule (load + OFFPREP) | 32.5 |
| Additional hours beyond 32.5 hrs = OVERLD | variable |
| Class Type (on contract) | GUI hrs/wk | CLSPREP hrs/wk |
|---|---|---|
| 3-unit class (GUI-47/48) | 3.0 | 3.0 |
| 1-unit class (GUI-45/46) | 1.0 | 1.0 |
Applies only when taken as part of the counselor's contract hours. GUI + CLSPREP hours count toward the 30-hour load requirement.
| FTE Category | Maximum |
|---|---|
| Contract FTE | 1.0000 |
| Overload FTE (teaching OL + counseling OL combined) | 0.6700 |
| TOTAL FTE — Hard Maximum (alerts generated above this) | 1.6700 |
Teaching / Lecture (Contract)
| Contact Hours | FTE | Rate per Hour |
|---|---|---|
| 18 hrs (1-unit class) | 0.0666 | 0.0037 FTE/hr |
| 54 hrs (3-unit class) | 0.2000 | 0.0037 FTE/hr |
Counseling — Overload Rate
| Contact Hours | FTE | Rate per Hour |
|---|---|---|
| 18 hrs | 0.0333 | 0.00185 FTE/hr |
| 54 hrs | 0.1000 | 0.00185 FTE/hr |
Counseling (Contract)
| Hours | FTE |
|---|---|
| 30 hrs/wk contract | 1.0000 |
| Each hour of counseling load | 0.03333 FTE/hr |
| FTE Component | Formula |
|---|---|
| Counseling FTE | (Load hrs − GUI hrs − CLSPREP hrs) / 30 |
| Teaching FTE (contract) | 3-unit → 0.2000 · 1-unit → 0.0666 |
| Contract FTE | Counseling FTE + Teaching FTE (contract) |
| Counseling OL FTE | OVERLD hrs/wk × Semester Weeks × 0.00185 |
| Teaching OL FTE | Same as contract teaching FTE for OL class |
| Total FTE | Contract FTE + Teaching OL FTE + Couns OL FTE |
| Code | Description | Load? |
|---|---|---|
| COUN | Student Counseling Appointments | ✓ Load |
| ORI | Orientation & Testing | ✓ Load |
| GUI | Guidance Class (teaching) | ✓ Load |
| CLSPREP | Class Preparation | ✓ Load |
| COUN-CHR | Department Chair Counseling | ✓ Load |
| HONORS | Honors Program | ✓ Load |
| UMOJA | Umoja Program | ✓ Load |
| PUENTE | Puente Program | ✓ Load |
| TRANSFER | Transfer Center | ✓ Load |
| EXCHNG | Exchange/Rotation | ✓ Load |
| OFFPREP | Office Preparation | Tracked separately |
| OVERLD | Overload Hours | OL only |
| BREAK | Break | Not counted |
| OFF | Day Off / Not Scheduled | Not counted |
Intersession Schedule Tracker
Upload Intersession Schedule Builder files (.xlsx). Tracks contract obligation hours (10 days / 60 hrs) and paid intersession coverage across Winter & Summer sessions.
No intersession files loaded.